Most of our customers at AdaptaLogix are public companies, therefore, when we implement NetSuite we have to be constantly thinking about how the processes and solutions will be viewed through the eyes of a SOX audit. In this blog post we will cover some of the larger implementation requirements you should insist on from your vendor and team.
An ERP Implementation is a very involved process not unlike heart replacement surgery to the body. In many organizations the ERP system is entwined with many other processes and departments. These touch points need to be considered and planned for. There are also regulatory requirements, statutory requirements and expectations to be considered.
- Project Definition: In summary, what are we doing?
- Requirements Document: In detail, what is it we are trying to accomplish? What do we expect to get out of the system?
- Configuration Document: How will the selected system be configured to meet our expectations and requirements?
- Test Plan: How will we verify the system meets all of our requirements?
- Test Scripts: What, specifically, are we testing and what are the expected results?
- Test Summary: What were the results of testing?
- Turn Over Report: What considerations do we have at go-live? Who will be responsible for the system going forward?
Properly planning, documenting and executing an ERP implementation will start your organization on a solid footing for a SOX compliance audit.
Of course, implementation is not the only area where you have to be concerned. Running a compliant ERP requires continuous monitoring of the following additional areas:
- User Access and Roles Maintenance
- Applicable Financial Standards
- Process and Operational Considerations
- Ongoing Data Imports
- Ongoing Integrations
We’ll discuss these in future blog posts.